The goal of workforce management is to maximize productivity. It aids in the optimization of your human resources. It aids in the optimization of your workflows. It aids in the optimization of your labor budget.
How about optimizing your time management and labor software? Many business owners do not use all of the functionality of their systems. Here are ten things workforce management software can achieve, ranging from useful business hacks to collateral benefits.
1. Remember Everything For You
If you use apps on your phone, you are aware of how useful alerts may be. Push notifications or alerts remind you to take urgent action. You may not have time to respond to the thirty emails in your inbox today, but your alerts keep you on track.
Several businesses use wfm software to set up overtime notifications. This is critical, but it does not end there. Set your wfm software to notify you when an employee fails to show up for work. Create an alert for a timecard discrepancy, a trade licence expiration, or an employee being double-booked at two sites.
2. Cut Payroll Processing Time by 70%
When compared to manual processes, Vigilink workforce management software reduces payroll processing time by 70%. It saves time for employees, managers, and HR personnel. Workers save time because they no longer have to log shift times on paper timesheets. Out-of-schedule punches are prevented by timetable adherence, which improves timecard accuracy. Managers save time as well by accepting digital timecards from a mobile app and not having to repair errors. HR saves time because employee hours are not manually entered into the payroll system. WFM software calculates PTO and overtime, resulting in more hours saved. You save time on reports and compliance as well.
3. Track Field Service Workers
When you manage mobile workers, you always hope that they are where they need to be at the correct moment. It’s critical that your salespeople stick to their schedules if you want to keep them. Your eyes and ears on the field are provided by a mobile workforce management (wfm) app. Each employee’s location is verified in real time through GPS tracking. You can tell when someone is running late. This allows you to warn the next consumer instead of dealing with damage control after the event. Field agents no longer need to phone dispatch throughout the day thanks to mobile wfm apps. Everyone wins from increased efficiency, including your consumers.
4. Save a Forest
The environmental benefits of wfm are understated. Filling a four-drawer filing cabinet is estimated to cost $25,000 by experts. + $2,000 per year for upkeep. Furthermore, there are costs connected with discarding papers that are no longer required. Vigilink Workforce management software electronically stores business papers.
Furthermore, an office copier has a carbon footprint. They need energy, and the toner contains pollutants that are harmful to the environment. Worse, one-third of copies wind up in the circular file anyhow.
People can work from home using cloud-based wfm solutions. Reduced commuting benefits the environment by reducing pollution and traffic congestion. Telecommuters consume less food than onsite colleagues. This decreases the usage of single-use food packaging, which pollutes our landfills and oceans.
Implementing a unified HR system, such as Vigilink WFM, will immediately improve your company’s green credentials.
5. Improve Employee Engagement
Employee performance dashboards from WFM are altering the way people work. Real-time feedback pushes employees to perform better and keeps them on track. Furthermore, it gives managers greater control.
It also assists businesses in developing better training programmes. Those that have received greater training are more confident and effective. Moreover, competence and involvement are inextricably linked.
6. Provide A Highly-Valued Employee Perk
Many employees value flexible scheduling as much as a pay raise. However, spreadsheet scheduling has limitations in terms of supporting employee shift preferences. Vigilink WFM software allows for flexible timetables in a variety of ways. It directs the best-fit shift assignments. Employee self-service (ESS) is a brilliant method for employees to manage their own shift scheduling. It enables managers to balance short shifts of varied lengths in order to suit everyone on the team.
Another significant advantage is the opportunity to finalize the schedule ahead of time. Long-term personnel demands are guided by labor forecasting techniques. This provides staff with plenty of advance notice. This enables them to satisfy their non-work obligations. Life in the modern day is a balancing act. Employees are particularly loyal when scheduling policies are supportive.
7. Decrease Manager Favoritism
Manager favoritism sows the seeds of discontent like nothing else. The Vigilink WFM software provides an unbiased perspective of staff attendance and productivity. It assesses employee performance better than a busy manager can because it removes emotion. Supervisors have precise data to base their incentives and recognition on.
Managers can use scheduling software to distribute desirable shifts fairly among all staff. Employee satisfaction increases when well-trained supervisors treat employees equitably. Employees that are happy also deliver superior customer service.
8. Reduce Wage Theft
Employees can take advantage of manual timekeeping systems in a variety of ways. They add to their timesheet. They do a buddy punch for a coworker. They arrive a few minutes early or leave a few minutes late. They “forget” to punch out for unauthorized meals. WFM software has a solution for each of these costly habits. Unauthorized punches are prevented via schedule enforcement. Buddy punching is difficult with biometric time clocks. Vigilink WFM systems calculate labor hours automatically. Smartphone apps with Location tracking validate mobile employees’ time and attendance.
9. Manage Employee Vacations
Employee vacations can have a negative impact on productivity. Employee vacations are tracked with the Vigilink WFM software. When vacation requests are granted, managers enter them. The scheduling tool stops managers from scheduling an employee while they are on vacation.
10. Identify Staffing Needs For Next Year
Human capitalization software is used for more than only HR functions such as time management, scheduling, and payroll. Labor forecasting software keeps track of your profit per labour dollar. When the statistics suggest that your workforce’s potential has been reached, it’s time to hire. Forecasting analytics can assist business owners in planning their staffing requirements far in ahead.
